One system for every aspect of facility management.
From logging an asset to paying an invoice, Titanus covers the entire workflow.
Facilities & Spaces
Organize your portfolio hierarchically: Facility → Space → Asset. Add floor plans, images, facility types, and assign users per facility.
- Hierarchical facility structure
- Floor plans & images per space
- Facility type classification
- User assignment per facility
- Archiving & active status
Assets & Equipment
Complete asset registry with categories, QR codes, documentation, and full maintenance history. Locate any asset in seconds.
- Asset categories & types
- QR codes for quick access
- Work order history per asset
- Attachments & documentation
- Excel data import
Contractors
Central contractor registry with performance history and a complete record of completed tasks. Always know who you are working with.
- Contractor registry & contact details
- Work order history per contractor
- Response time measurement
- Attachments & documents
- Contract linkage
Contracts & SLA
Define contracts with detailed coverage: which facility, which asset type, which SLA, primary or backup role. The system uses them automatically in assignment.
- Coverage per facility & asset type
- Primary/backup contractor roles
- SLA response time tracking
- Automatic expiry notifications
- Change history & audit trail
Work Orders
Track every order from creation to completion: timings, photos, and service reports. The algorithm automatically assigns the right contractor.
- Automatic contractor assignment
- FM approval workflow
- SLA deadline tracking
- Three types: corrective, preventive, inspection
- QR scanner for asset lookup
- PDF report export
Service Reports
Every visit is fully documented: work hours, number of technicians, tasks performed, photographic evidence. PDF reports are sent automatically.
- Start/end times & technician count
- List of completed tasks
- Work order photos & captions
- Completion confirmation & approval
- PDF export
Dashboard
Central control panel with instant access to pending orders, facility status, and an interactive portfolio map.
- Work order status summary
- Recent work orders feed
- Interactive facility map
- Urgent & overdue alerts
- Quick access to all modules
Users & Permissions
Fully configurable permission system per organization. Assign roles, groups, and facility-level access independently for each client.
- Roles & groups per organization
- Granular permissions per feature
- Restricted access per facility
- User invitation via email
- Full audit trail per user
Invoicing & Payments
Complete contractor invoicing lifecycle: submit invoices, approve line items, calculate VAT & withholding taxes, generate payment advice. Track every euro from work order to settlement.
- Contractor invoices with per-WO line items
- Automatic VAT & withholding tax calculation
- Approval & rejection workflow
- Payment advice with automatic delivery
- Financial reports by contractor & facility
Preventive Maintenance
Annual maintenance plans with recurring tasks, automatic work order generation, and budget tracking. Schedule inspections and preventive work across your entire portfolio.
- Annual plans per facility
- Recurring tasks with flexible frequency
- Automatic work order generation
- Budget tracking & cost estimates
- PDF calendar matrix export
Reports & Analytics
Know exactly where every euro goes. Track costs by contractor, facility, and work type. Compare budget vs actual spend and catch overruns before they become problems.
- Costs by contractor, facility & asset
- Budget vs actual spend per month
- Contractor performance & SLA compliance
- Invoicing trends & approval rates
- 6 specialized analytics tabs
Core Platform
Full audit trail
Every change is recorded: who, when, and what.
Excel import & export
Import data in bulk or export lists to Excel with one click.
Multilingual UI
Greek, English & German for each user individually.
Roles & permissions
Flexible access control with groups, roles, and per-facility assignments.
Archiving
Archive records instead of deleting them. Full traceability without clutter.
Bulk operations
Update status, archive, or delete multiple records at once.
Configurable settings
Organization-scoped lookup tables: facility types, asset categories, VAT rates, banks, and more.
User invitations
Invite team members via email with a predefined role and permissions.
Facility-level access
Restrict users to specific facilities for controlled data access.
Automation & Alerts
Email notifications
Automatic notifications for assignment, expiry, invoice.
Push notifications
Real-time browser notifications for assignments, updates, and reminders.
Work order reminders
Automatic overdue reminders with configurable intervals.
Contract expiry alerts
Configurable reminders before contract end dates. Never miss a renewal.
Real-time notifications
Instant in-app and browser notifications via WebSocket for assignments, updates, and approvals.
Auto work order creation
Maintenance plans automatically generate work orders each month without manual intervention.
Tools & Integrations
PDF export
Reports, work orders, maintenance plans in PDF.
Facility map
Interactive map with clustering & asset status.
Calendar view
Visual calendar of upcoming work orders and scheduled maintenance.
QR code labels
Generate QR labels for assets. Print single or bulk A4 sheets.
Financial reports
Costs by contractor, facility, work type. Monthly trends and KPIs.
Organization branding
Custom colors, logo, and visual identity for each organization.
Mobile responsive
Full PWA support. Access the platform from any device with an optimized mobile experience.
Dashboard & KPIs
Central control panel with performance metrics, statistics, and real-time charts.
Photos & attachments
Attach photos, floor plans, and files to facilities, assets, and work orders.